A mail to a prospective client after the trade fair could look something like this. Which of the options best fit the situations. Sometimes BOTH could.
Dear Mr Preston It 1) was/has been a 2) great/large pleasure to meet you 3) at/on the trade fair in Munich. I am writing to 4) set up/arrange an appointment 5) for discussing/to discuss our future cooperation 6) farther/further.
7) I’m visiting/will visit London 8) on/at Monday 27 April and 9) staying/stay for 3 or 4 days visiting clients but I don’t mind 10) to extend/extending my stay to accommodate your schedule. Would Wednesday 29 or Thursday 30 be 11) doable/convenient?
12) I understand/I’m understanding that Sheffield is a 3hr car 13) drive/journey from London so I would 14) rather/prefer to 15) stand/spend a night in a hotel there. Could you recommend a hotel, which is maybe in the 16) near/vicinity 17) from/of your company?
I would 18) like/appreciate it, 19) if/when you could 20) get back to me/reply as soon as possible so I can 21) do/make the necessary arrangements.
I look forward to 22) meet/meeting you again.
Best regards.
Answers.
1) ….. 2) ….. 3)….. 4) ….. 5) …… 6) …… 7) …… 8) …. 9) ….. 10) …… 11) ….. 12) ….. 13) ….. 14) ….. 15) ….. 16) ….. 17) ….. 18) ….. 19) ….. 20) …… 21) ….. 22) …..
Solution
1) was 2) great 3) at 4) arrange (also set up*) 5) to discuss 6) further 7) I’m visiting 8) on 9) staying 10) extending 11) convenient (also doable*) 12) understand 13) drive/journey 14) rather/prefer 15) spend 16) vicinity 17) of 18) appreciate 19) if 20) get back to me/reply 21) make 22) Meeting
*more informal English